MVP - Mountain View Preparatory School K-8

START DATE: July 15th, 2024 

HOURS OF WORK:  Full-time, 10 months

APPLICATION DEADLINE:  Open until filled

QUALIFICATIONS :  Any combination equivalent to:  graduation from high school and two years clerical or secretarial experience involving frequent public contact.

STARTING WAGE: $15.40 per hour

CLASS TITLE:  ATTENDANCE SECRETARY

CLASSIFICATION:  Non-Exempt

BASIC FUNCTION

Perform a variety of responsible clerical and secretarial duties related to student attendance accounting and record-keeping activities at an assigned school site; contact parents and guardians to report and verify excused and unexcused absences; operate a computer and assigned software to input and update attendance information.

REPRESENTATIVE DUTIES

ESSENTIAL DUTIES:

• Perform a variety of responsible clerical and secretarial duties related to student attendance accounting and record-keeping activities at an assigned school site; provide accurate reporting for daily attendance activities and update attendance data for required ADA reporting; assure smooth and efficient office operations.

• Verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; issue admittance forms to students who are late or returning after an absence; issue off-campus passes according to established guidelines.

• Input and update attendance, enrollment and other student information into an assigned computer system; establish and maintain automated student records; generate a variety of computerized lists and reports related to student attendance data.

• Initiate and receive telephone calls; screen and route calls as directed; take and relay messages; respond to inquiries and provide student attendance and other information to personnel, parents and outside agencies.

• Assist students, staff and visitors in the attendance office; take and relay messages to and from parents and students; explain policies and State regulations regarding school attendance and enrollment as appropriate.

• Perform a variety of clerical duties such as typing and distributing correspondence, lists, bulletins and notices as assigned; receive, screen and distribute incoming mail; prepare and distribute bulk mailings as directed.

• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.

• Prepare and maintain a variety of records, logs and files related to student attendance and assigned activities.

• Prepare for and assist with State audits as directed.

• Refer student attendance issues to appropriate personnel according to established procedures; assist in identifying and resolving student attendance problems.

• Attend a variety of assigned meetings, conferences and workshops as directed.

OTHER DUTIES:

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of a computer and assigned software.
• Methods of collecting and organizing data and information.
• Applicable laws, codes, regulations, policies, and procedures.

ABILITY TO:

• Perform a variety of responsible clerical and secretarial duties related to student attendance accounting and record-keeping activities at an assigned school site.
• Contact parents and guardians to report and verify excused and unexcused absences.
• Operate a computer and assigned software to input and update attendance information
• Learn methods, procedures, policies and terminology used in accounting for student attendance.
• Answer telephones and greet the public courteously.
• Understand and follow oral and written instructions.
• Complete work with many interruptions.

• Learn, interpret, apply and explain applicable laws, codes, rules and regulations.
• Compile, assemble, verify, and prepare data for records and reports.
• Assure smooth and efficient office operations.
• Work independently with little direction.

• Type at an acceptable rate of speed.
• Establish and maintain effective working relationships with others.
• Operate a variety of office equipment.
• Meet schedules and time lines.
• Maintain a variety of records, logs and files.
• Communicate effectively both orally and in writing.

EDUCATION AND EXPERIENCE

Any combination equivalent to:  graduation from high school and two years clerical or secretarial experience involving frequent public contact.

WORKING CONDITIONS

ENVIRONMENT:

Office environment.

Constant interruptions.

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Hearing and speaking to exchange information in person or on the telephone.

Sitting or standing for extended periods of time.

Seeing to read a variety of materials.

Bending at the waist, kneeling or crouching to file materials.

EVALUATION

Job performance will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Staff Personnel.